Official Florida Ucc2 Template

What is the Florida UCC2 Form?

The Florida UCC2 Form, also known as the Course Termination or Change Transmittal Form, serves a crucial function for colleges and universities within Florida. It is used to communicate significant alterations in course offerings, such as the cessation of a course or changes to its content, credit hours, degree type requirements, and more to the Statewide Course Numbering System (SCNS). This ensures a standardized classification and numbering of courses across Florida's educational institutions.

Who needs to complete the Florida UCC2 Form?

This form must be filled out by educational institutions that wish to terminate a course or make substantial changes to an existing course. It is particularly relevant for department chairs, college denas, and other individuals responsible for curriculum management within post-secondary institutions in Florida. The process requires a detailed submission, including information about the course and any modifications being proposed.

What are the parts of the Florida UCC2 Form?

The form comprises different sections that collect comprehensive details about the course being amended or terminated. Part I is designed for initial information provided by the institution, including current course details and instructional unit data. Part II addresses the requested actions, specifying the nature of the changes or the intention to terminate the course. Parts III and IV are reserved for official use by the faculty discipline committee and the SCNS staff, respectively.

How do I know if I need to complete a new form for course changes?

If the changes to your course involve alterations to the course title, number, description, credit amount, or type, you will likely need to complete a new Florida UCC2 Form. Significant updates that affect the structure or delivery of the course material typically require approval. You must submit a new form if the course has undergone substantial revisions that necessitate a new course number assignment as per SCNS guidelines.

What information is required for course termination on the form?

For terminating a course, you must provide details such as the institution's name, the current course identification, and the effective term after which the course will no longer be offered. Checking the "yes" box under the "Terminate Current Course" section is also required to indicate the course's cessation.

Can I submit changes to course prerequisites using the Florida UCC2 Form?

Yes, one of the modifications that can be communicated through the Florida UCC2 Form includes changes to course prerequisites and corequisites. This section allows institutions to update the requirements that students must meet to enroll in the course, ensuring that the SCNS accurately reflects these prerequisites for student and administrative use.

What documentation is necessary to accompany the form for course changes?

When proposing changes to a course, especially regarding its content, an updated course syllabus must accompany the Form. This syllabus should include a comprehensive outline of the major topics covered, helping the reviewing bodies understand the nature and scope of the modifications being made.

Who approves the changes submitted on the Florida UCC2 Form?

Changes submitted via the Florida UCC2 Form undergo a review process by various educational authorities, depending on the level and nature of the course. This includes approval by the department chair, college dean, and for graduate courses, the Graduate Curriculum Committee. Finally, the SCNS staff review and ratify the changes, ensuring they meet statewide standards and requirements.

Where can I find more information or assistance with completing the Florida UCC2 Form?

For guidance on filling out the form or questions related to graduate courses, contact information is provided within the form's instructions. Individuals can reach out to Traci Taylor or Helen Martin for specific inquiries. Their contact information includes phone extensions, offering direct access to assistance with the form's completion and submission process.

1. Not using the complete name of the Instructional Unit or Department, relying instead on abbreviations or acronyms, which can create confusion and delays in processing.

2. Leaving the current SCNS Course Identification fields incomplete or incorrectly filled, including the Discipline (SMA), Prefix, Level, Course Number, and Lab Code, making it challenging to process the requested changes.

3. Forgetting to check the "yes" box under "Terminate Current Course" or failing to provide the effective termination date, which leaves the status of the course unclear.

4. Misunderstanding the difference between "Base" and "Headcount" contact hours, or incorrectly calculating these figures, potentially leading to inaccuracies in course scheduling and resource allocation.

5. Failing to attach an updated course syllabus when making a change to the course's content or requesting a new prefix or number, which is necessary for reviewing changes.

6. Not accurately indicating changes in prerequisites or corequisites, thus affecting students' ability to plan their course schedules effectively.

7. Omitting the effective term for changes, making it difficult to implement updates at the correct time.

8. Incorrectly marking or failing to mark changes to the course's status, such as Rotating Topic, S/U Grading Only, or Repeatable for Credit, which can impact how the course is managed and perceived by students.

9. Leaving signatures and dates blank or incorrectly signed in the department contact, department chair, college contact, college dean, graduate dean (if applicable), and institutional contact sections, leading to a lack of official approval and further delays in the course change process.

Additional Tips:

• Always double-check the form for accuracy and completeness before submitting.
• Ensure that all relevant documentation, especially course syllabi for changes, is attached.
• Contact designated individuals for help if there are questions about completing the form.

When navigating the complex terrain of educational course changes in the Florida education system, especially involving the use of the Florida UCC2 Form—Course Termination or Change Transmittal Form—it's critical to be well-informed about other forms and documents that might be necessary. These complementary documents ensure a seamless process for course modification, termination, or any change in the curriculum that requires approval and documentation.

• Course Syllabus: A detailed course syllabus is essential when submitting a UCC2 form, especially if there are changes in course content that necessitate a new course number or significant modifications. This document outlines the course objectives, schedule, grading criteria, and instructional materials, providing a comprehensive overview of the course's structure and content.
• Institutional Approval Documentation: This includes minutes from departmental or faculty meetings where the course changes were discussed and approved. It serves as proof that the course alterations have undergone the necessary internal review and have the endorsement of the relevant academic unit within the institution.
• SCNS Taxonomy Update Form: When a course change impacts the Statewide Course Numbering System's taxonomy classification, a Taxonomy Update Form may be required. This document supports requests for reclassification within the SCNS, ensuring that the course is accurately represented and categorized in the statewide system.
• Program Modification Form: If the course change affects a program's requirements or structure, a Program Modification Form may be necessary. This form addresses how the course change impacts the overall program, including changes to prerequisites, degree requirements, or the sequence of courses within a program.
• Accreditation Documentation: For courses undergoing changes that may affect accreditation standards or requirements, relevant documentation from accrediting bodies might be needed. This could include correspondence or directives from the accrediting organization that necessitate or endorse the proposed course changes.

Understanding the documentation and forms that accompany the UCC2 form is critical for educators and administrators aiming to navigate the process effectively. By preparing and submitting the right mix of supporting documents, institutions can ensure their course offerings remain dynamic, relevant, and compliant with both state and accrediting bodies' standards. Having a thorough grasp of these requirements not only streamlines the process but also underscores the institution's commitment to providing quality education.

• The UCC1 Financing Statement form shares similarities with the Florida UCC2 form, as both are used to file with a state agency to indicate a security interest in personal property. The UCC1 form establishes a public record of the secured party's interest in the collateral, making the UCC2 a follow-up for amendments, including terminations, much like the UCC2 form amends course information.

• The UCC3 Amendment form is closely related to the UCC2 form since it also serves to amend previously filed documents. While the UCC3 applies to amendments in financing statements, indicating changes such as the addition or deletion of collateral, the UCC2 form is specific to academic course changes, including terminations, new course titles, and credit changes.

• Change of Address form for individuals or businesses can resemble the UCC2 in its purpose to officially update information with a responsible authority. In the UCC2 form, changes in course content, prerequisites, and titles are submitted for official update in the Statewide Course Numbering System (SCNS), similar to how a Change of Address form updates contact information in governmental or business records.

• The Academic Petition form that students use to request exceptions to academic policies or requirements mirrors the UCC2 form's function of seeking approval for course-related changes. Both forms require institutional endorsement before being forwarded to a higher authority for a decision, whether for an individual's academic path or for modifications to course offerings and details.

• A Trademark Application Amendment form, used to modify or update information in a previously submitted trademark application, has a analogous purpose to the UCC2 form. Both forms facilitate official changes — the UCC2 for academic courses and the Trademark Amendment form for trademark details — with both being subject to review and approval by the relevant authorities.

• The Course Proposal form, utilized for proposing new courses or revisions to existing courses within educational institutions, is fundamentally similar to the UCC2 form in objectives. It involves detailing the purpose, content, and structure of courses to be reviewed and approved, akin to how the UCC2 form communicates changes for existing courses within the SCNS framework.

When filling out the Florida UCC2 form, attention to detail and adherence to instructions are crucial. Here are some guidelines to ensure the process is handled correctly:

• Do review the instructions on the reverse side of the form before beginning to fill it out. This ensures an understanding of the form's requirements and purpose.
• Do ensure all requested information in Part I is completed accurately. This includes the institution's name, institutional code, instructional unit or department name, department code, SAMAS number, and the current SCNS course identification details.
• Do attach an updated course syllabus if there are changes in the course content or a new prefix or number is requested. The syllabus should include a detailed course outline of major topics.
• Do indicate clearly if a course is to be terminated by checking the "yes" box under the 'Terminate Current Course' section and provide the effective term for the termination.
• Don't leave any required fields blank. If a section does not apply, ensure to mark it N/A or provide the appropriate indication as instructed.
• Don't assume SCNS staff have all the background information on your course. Provide complete and detailed information regarding any course changes, including changes in credit amount, type of credit, total clock hours, and type of degree, if applicable.
• Don't forget to mark any changes in course status, such as if it's changing to/from a Rotating Topic, S/U Grading Only, or Repeatable for Credit. Being specific helps avoid unnecessary back-and-forth communication.
• Don't submit the form without the necessary signatures and dates. This includes the department chair, college contact, college dean, graduate dean (if applicable), and institutional contact. Incomplete forms may result in delays.

Adhering to these do's and don'ts will help streamline the process of updating the Statewide Course Numbering System (SCNS) efficiently and accurately.

Misconceptions about the Florida UCC2 form can lead to confusion and delays in processing course changes or terminations. Here are some common misunderstandings:

• It's a universal form for any change: The UCC2 form is specific to course termination or changes within the Florida Department of Education's Statewide Course Numbering System. It's not meant for other types of academic or administrative changes.

• It's only for terminating courses: While the form is used to indicate courses that are no longer offered, it's equally important for modifying existing courses or adding new ones. This includes changes in credit hours, course descriptions, and prerequisites.

• Approval is automatic: Submitting the form doesn't guarantee approval. Changes undergo a review process, which involves faculty discipline committees and, potentially, the Statewide Course Numbering System staff to ensure they meet statewide standards and requirements.

• No supporting documentation is necessary: Changes in course content require attaching an updated course syllabus. This helps the reviewing body understand the scope and structure of the modifications.

• Part I is the only essential section: While Part I is crucial, completing the entire form, including the requested actions in Part II, is necessary for a comprehensive review and proper processing of the request.

• Digital signatures are acceptable: The form requires physical signatures from department chairs, college deans, and other administrative contacts to verify approval at various institutional levels.

• The form is only for undergraduate courses: The UCC2 form is applicable for both undergraduate and graduate courses, with specific sections for graduate courses that require approval from the Graduate Curriculum Committee.

• It's the final step in the process: Submission is just the beginning. The review process involves multiple stakeholders, and additional information or revisions may be requested. The submitting department should be prepared for follow-up communications.

• Changes are effective immediately: The form asks for an effective term for the changes, which means the modifications won't be immediate but will take effect from the specified term.

Understanding the purpose and requirements of the Florida UCC2 form is key to its correct usage and ensuring a smooth process for course changes or terminations within the Statewide Course Numbering System.

Understanding how to accurately complete and utilize the Florida UCC2 form is crucial for educational institutions wishing to alter course offerings within Florida's Statewide Course Numbering System (SCNS). Below are key takeaways that streamline this process and ensure compliance:

• The UCC2 form facilitates the termination or amendment of course details within the SCNS, maintaining an up-to-date inventory of courses offered by Florida educational institutions.
• To modify a course, both Part I and II of the form must be filled out comprehensively, providing clear and current details about the course in question.
• It is mandatory to attach an updated course syllabus if there are significant content changes, or if a new course prefix or number is requested.
• When terminating a course, select the "yes" option under the Terminate Current Course section and duly note the effective date post which the course will not be offered.
• Any changes in course identification—such as discipline, prefix, level, and course number—require careful completion to ensure accurate recording in the SCNS.
• Changes in credit hours, degree type, general education requirements, and prerequisites or corequisites must be clearly indicated in the form.
• For alterations in the course title, provide the new title as it should appear in the institution's catalog.
• The form requires signatures from relevant department and college authorities, affirming the requested modifications or termination.
• All submissions must include contact information for department and college contacts, facilitating communication about the approval process.
• Parts III and IV of the form are reserved for Faculty Discipline Committee Representative and SCNS Staff use only; these sections are not to be completed by the submitting institution.

By meticulously adhering to these guidelines, educational institutions can ensure that their course offerings are accurately represented in the Statewide Course Numbering System, facilitating a seamless academic experience for students and educators alike.